Stallholder Information

Stallholder Applications are now open!

We’re thrilled to welcome stallholder applications for the brand-new Tasmanian Heirloom Festival! Building on eleven of success as the Tasmanian Garlic & Tomato Festival, we’ve taken the next big step - expanding our celebration to include the full spectrum of heirloom and heritage produce.

The festival remains a fun, educational and community-focused event, now with even more colour, flavour and variety. We’re on the lookout for passionate producers, makers, and foodies who are ready to share their love for heirloom goods, local produce, and sustainable practices.

Whether you grow, create, cook or craft – if it has a story, we want to hear about it. This is your chance to be part of something special and connect with thousands of curious and enthusiastic festival-goers.

Let’s grow something amazing together!

Stallholder Terms & Conditions

Important Dates

10 August 2025 - Stallholder applications open online

31 October 2025 - Cut-off date for Early Bird applications

10 November 2025 - Early Bird stallholders advised of application status (& invoiced)

2 January 2026 - Cut-off date for all stallholder applications

18 January 2026 - Stallholders advised of application status (& invoiced)

1 March 2026 - Cut-off date for website additions & final information

15 March 2026 - Festival day!

Application Process

You can apply using our online form (located at the bottom of this page).

Stallholders are selected from all applications received. Preference will be given to stalls that address and meet our criteria:

  • Relevance to the heirloom produce theme (fruit, vegetables, & plants)

  • Uses local produce/ingredients from Tasmania

  • Farming, agriculture, or gardening related

  • Good information & pictures provided for promotion

  • Uniqueness

  • Prompt application

  • Steps taken towards reducing waste

When completing your application, you must include how you meet the above criteria.

Applications must be received by 31st October 2025 for Early Bird Applications, or by 2nd January 2026 for the final cut off. Supporting documents (insurance, promotional photos) can be sent later, but must be received by 1st March 2026 at the latest.

Application Approval

All stallholder applications are subject to approval by the TGTF Inc Committee.

Applications must address the stallholder criteria in their application to be considered.

Successful applicants will be invoiced once they’ve been notified of their applications success (see “Important Dates”).

Cancellation Policy

Stallholder payments are not refundable unless the event is cancelled, or for special circumstances at the discretion of the Committee.

  • If the event is cancelled more than 14 days in advance, your entire invoiced amount will be refunded.

  • If the event is cancelled within 14 days, then 80% of your invoiced amount will be refunded.

Stall Fee Inclusions

Stall fees include the site only.

Stallholders will need to bring their own tables, marquees, etc.

All sites are outdoors - we recommend bringing shelter for yourself and your patrons, as we can not guarantee great weather!

Powered Sites

Powered sites are limited in number and location, and are restricted to food & beverage stalls. Electricity is $50 per 15A outlet (maximum of three per stall).

Please carefully consider your power requirements before you select your power options. If you are unsure of the technical details, please contact the Festival Coordinator to discuss.

All power will be supplied via a generator - we encourage stallholders to use their own generators or battery power, if possible. If you are using your own power source, please note this on your application, and you will be provided with an appropriate site.

All appliances and cords must be tested and tagged.

Waste Policy

The festival is held on a historic estate, and all rubbish/recycling generated is collected by volunteers to be taken to the transfer station afterwards.

Please aim to reduce the amount of rubbish generated by your stall. If you have rubbish to dispose of at the end of the day (empty boxes etc.), please take it with you when you leave.

Alternatively, you can elect to pay an additional fee ($20) for rubbish removal - please select this option on the application form.

Paper bags, wooden utensils, recyclable plates etc. will be viewed favourably by the Committee when considering your stall application. Even better, figure out a way to avoid rubbish altogether! Make sure you let us know of the efforts you’ve made when you fill in your application, as we will be judging you against other similar applicants.

Balloons, plastic straws, plastic stickers, and plastic marketing items (eg, toys) are not permitted to be used, given away or sold at the festival. If you’re unsure about your product, please contact the Festival Coordinator.

Water Access

Triple-filtered bore water is available on site - if you need to use this, please bring your own buckets/containers.

Taps are in limited locations around the festival site, and may be a fair distance from your stall location.

If you will need closer access to water, please make a note on your application form, or contact the Festival Coordinator.

Set Up & Pack Down

Set Up - Saturday 14th March 2026 from 1pm to 5pm, or from 7am to 9am on Sunday 15th March 2026.
We strongly recommend set up on Saturday. If you do plan to set up on Sunday, all vehicles must be removed from the main festival site before 9:00am.

Pack Down – Strictly no vehicles will be allowed on site before 4:00pm. All stalls must be packed down on Sunday 15th March 2026.

Mobile Phone Reception & Internet

Mobile reception is not entirely reliable on site.

The Committee will arrange free on-site Wi-Fi for stallholders to use for payment systems – you will receive a password in your welcome pack during set up.

Cashless payment systems may work onthe day, but please be prepared in case they don’t.

Queuejumper

Queuejumper is designed to help stallholders who don’t get time to go and get lunch. We’ll give each stallholder a red flag - on the flag we’ll print the participating food/beverage stalls. Wave your flag in the queue and they will invite you to the front to get served quickly!

If you are a food/beverage stall and would like to participate, please note this on your application form, or contact the Festival Coordinator at info@tgtf.org.au

NOTE: Please read through the above information before proceeding to the application form.

You MUST address the stallholder criteria in your application to be considered.